UT ACM ByLaws

• Article I - Name
• Article II - Purpose
• Article III - Membership
• Article IV - Officers
• Article V - Meetings
• Article VI - Faculty Advisor
• Article VII - Committees
• Article VIII - Executive Council
• Article IX
• Article X - Disbursements and Dues
• Article XI - Amendments and Procedures
• Article XII - Dissolution

This organization shall be called the University of Toledo Student Chapter of the Association for Computing Machinery. The National Association is also referred to as the ACM. The local organization is referred to as the UTACM.

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This chapter is organized and will be operated exclusively for educational and scientific purposes and, in furtherance thereof, specific objectives are:

1. To promote an increased knowledge of the science, design, development, construction, language, and applications of modern computing machinery;
2. To promote a greater interest in computing machinery and its applications; and
3. To provide a means of communication between persons having interest in computing machinery

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1. A full-time or part-time student at the University of Toledo, who is a member in good standing of the ACM, may upon request and payment of dues become a voting member of this chapter.
2. A full or part-time student, who is not a member in good standing of the ACM, may upon request and payment of dues become a non-voting affiliate member for up to two years.
3. A member of the University of Toledo community who is not eligible under sections 1 or 2, may upon request and payment of a fee that is at least equal to the voting member dues, received the chapter meeting notices and attend non-business meetings of this chapter.

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1. The officers of this chapter shall be Chair, Vice Chair, Secretary, and Treasurer. Each officer must be a member in good standing of the ACM, a voting member of this chapter, and a full-time student in good standing at the University of Toledo.
2. The Officers shall be elected at the annual Election Meeting. They shall take office 2 weeks after the Election Meeting and serve until their successor takes office two weeks after the next Election Meeting.
3. Any member who has server in either of the offices of Chair or Vice Chair in each of two consecutive years, may not hold either office in the immediately following year.
4. Vacancies in any office other than Chair caused by resignation, removal, or disability shall be filled by majority vote of the Executive Council. If the voting members are not satisfied with the choice, a petition may be filed within 2 weeks to rescind the council's decision. The position will be filled by general election, provided that a majority of voting members has signed the petition. If the office of Chair is so vacated, the Vice Chair shall immediately assume that office, and the Executive Council shall then fill the vacant office of Vice Chair.
5. The Chair shall preside at all meetings of this chapter and of its Executive Council. The Chair shall represent this chapter at all meetings with the ACM Regional Representative. The Chair shall also appoint all committees of this chapter and committee chairs, except the Chair of the Program Committee.
6. The Vice Chair shall assume the duties of the Chair in the event of the Chair's absence. The Vice Chair shall also be Chair of the Program Committee.
7. The Secretary shall keep minutes of all chapter meetings and Executive Council meetings. The Secretary shall prepare the annual chapter report for presentation to this chapter at the annual Election Meeting and prepare the report to the Chair of the ACM Student Membership and Chapters Committee of changed in the elected officers or in the Faculty Advisor of this chapter. The Secretary shall send three copies of official notification to the Executive Director of ACM of any proposed changes in this chapter's Bylaws for approval prior to their distribution to the membership. The Secretary shall similarly notify the Executive Director promptly of the final action of the proposed changes.
8. The Treasurer shall collect dues and maintain financial and membership records. The Treasurer shall make the annual report of this chapter's finances required by the Treasurer of ACM.
9. Each officer shall be required to schedule and maintain office hours throughout his term of office; the minimum requirement being 1 hour per week.

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1. There shall be at least nine meetings each year.
2. Meetings shall be held as planned by the Program Committee, but the Executive Council may call special meetings. This chapter may hold meetings only in places that are open to all members of the Association for Computing Machinery.
3. The annual Elections Meeting shall be held during the first full week following Spring Break ever year.
   
   a. Following the report of the Nominating Committee, additional nominations may be made from the floor by any member.
   
   b. After the nominations are closed, the candidates shall speak to the voting members. Then the members shall vote.
   
   c. The nominee for each office who receives the highest number of votes shall be elected to that office.
   
   d. The secretary shall present the annual chapter report.
   
   
4. Written notices shall be posted at least one week prior to any meeting.
5. A quorum of this chapter for the conduct of business shall consist of ten voting members or a majority of the voting members of this chapter, whichever is smaller.
6. Annual Election Meeting Voting will be held by secret ballot and will last 1 day*. All other voting will be done by secret ballot or show of hands, with the Executive Council deciding which method shall be used.

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1. The Faculty Advisor shall be nominated by the Executive Council when the new officers take office and the nomination submitted to the President of the ACM via the Chair of the ACM Student Membership and Chapters Committee. The Faculty Advisor shall be appointed chapter sponsor by the President of ACM to serve until a successor is appointed. The Faculty Advisor must be a faculty member at the University of Toledo.

1. The Faculty Advisor shall be generally responsible for the activities of this chapter
2. The Faculty Advisor shall:
   
   a. Help provide continuity from year to year as student leadership and personnel change;
   
   b. Promote good student-faculty relationships;
   
   c. Help maintain university and legal standards in all activities of the organization;
   
   d. Exercise financial supervision by
   1. Promoting prompt payment of bills and collection of dues, and
   2. Overseeing the settlement of all accounts in the event of dissolution of this chapter
3. Represent the student chapter interests to the faculty and administration
4. The Faculty Advisor shall be a member in good standing of the ACM

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1. The Standing Committees shall be:
   
   a. The Program Committee, which shall plan and arrange meetings of the chapter in accordance with membership interests and the aims of this chapter as set forth in Article II; and shall prepare a calendar of regularly scheduled meetings each year.
   
   b. The Publicity Committee, which shall maintain a mailing list, and publish and distribute all notices to the members of this chapter, and shall provide additional publicity of chapter activities as appropriate.
   
2. Each standing Committee shall consist of at least three voting members of this chapter, it may have one or more additional members who are either voting or non-voting members of this chapter.
3. The Nomination committee shall consist of three voting members of this chapter, at least two of whom shall not be members of the Executive council. The chapter Chair shall appoint the Nominating Committee at least one month prior to the annual Election Meeting. The nominating committee shall present at least 2 nominees and reasons for their nomination for each office at the election meeting.
4. In addition to Standing Committees, Temporary Committees are appointed by the chapter Chair, except as otherwise provided by these Bylaws. Membership on committees shall be open to all voring members. All committee appointments shall terminate at the end of the annual Election Meeting.

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1. The Executive council shall consist of the chapter officers, the immediate past Chair, and the Faculty Advisor. The Executive Council shall meet and nominate the Faculty Advisor immediately after the new officers take office.
2. Except as otherwise provided in thes Bylaws, the Executive Council shall act for this chapter in all matters except election of officers at the annual electon Meeting and the amendment of these Bylaws. Minutes of all Executive Council meeting shall be available for inspection by any member of this chapter and shall be filed with the chapter records.
3. Meetings of the executive council shall be called by the Chair at his or her discretion or upon request of any member of the Executive Council.

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1. The rules in Robert's Rules of Order Revised shall govern this chapter in all cases to which they are applicable, and in which they are not inconsistent with these Bylaws.
2. Rulings on any point procedure not included in these Bylaws shall be made by the Chair with approval of the Faculty Advisor.

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1. Disbursements from the Treasury for chapter expenditures shall be made under authorization of the Executive Council and be included in the minutes of that meeting. In the event that the Executive council cannot meet in an adequate period of time, the Faculty Advisor may give authorization.
2. Annual dues shall be establisghed upon recommendation of the Executive Council and approved by majority vote of the voting members present and voting at any chapter meeting, providing that the notice of the meeting included this item as an item of business.

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1. Amendments to these bylaws shall be made in the following manner:
   
   a. The proposed amendment shall be read at a regularly announced chapter meeting.
   
   b. Three copies of the proposed amendment shall be sent to the Executive Director of ACM, requesting the approval of the Chair of the Student Membership and Chapters Committee and the Chair of the Constitution and Bylaws Committee.
   
   c. After approval has been received from the designated ACM authority, the proposed amendment shall be distributed to the membership in writing with notice of a subsequent meeting at which the amendment will be considered.
   
   d. At the designated meeting the amendment shall be read again, discussed, and voted upon. Two-thirds of the voting members present and voting shall be required to adopt the amendment.

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In the event of revocation of Charter or dissolution of this chapter, all the assets of the chapter will be transferred to the Association for Computing Machinery.

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